Joining
Move an accepted candidate directly into onboarding.
Offers, documents and joining tasks stay with the person as their employee record is created.
HRMS and payroll software for Indian businesses
Run the complete employee journey in one place.
From hiring and joining to attendance, payroll, performance and exit, NITIVAR gives owners, HR teams, managers and employees one shared system.
PF, ESI, PT, TDS and Form 16 Approvals and role-based access Web and employee app
From ₹100 per employee / month Built for everyone involved
What do you need NITIVAR to help with?
Choose your role to see how the same employee information becomes useful to each person—without separate systems.
Know what is happening without asking five different people.
See workforce size, salary cost, new joiners and pending decisions in one clear view.
- Headcount and payroll cost
- Approvals needing attention
- Employee and compliance exceptions
12items need your team’s attention
Run everyday people work from one employee record.
Keep employee information complete and move joining, leave, documents, reviews and exits forward.
- Joining and employee records
- Policies, letters and documents
- Leave, performance and exit work
94%employee records complete
Start payroll with checked HR inputs—not a last-minute spreadsheet chase.
Bring approved attendance, leave, salary changes, claims, loans and declarations into the pay run.
- Payroll readiness checks
- PF, ESI, PT and TDS
- Payslips, bank files and reports
135/146employees ready for payroll
Give managers the context to act—not another admin system to learn.
Managers see their team, approve requests and take part in hiring and performance work.
- Team attendance and leave
- One approval inbox
- Goals, feedback and reviews
7team requests awaiting review
Make routine HR work simple on web and mobile.
Employees can find answers, complete requests and see their own information without chasing HR.
- Attendance, leave and claims
- Payslips, forms and letters
- Joining tasks and profile updates
1place for everyday employee work
One connected employee journey
Hire, manage, pay and develop people without losing the thread.
Information and approved work move forward with the employee instead of being entered again into another tracker.
- 01Hire
Requisitions, candidates, interviews and offers
- 02Onboard
Documents, tasks, employee record and probation
- 03Manage
Attendance, leave, shifts, policies and requests
- 04Pay
Salary, deductions, approvals and payslips
- 05Develop
Goals, feedback, reviews and development plans
- 06Exit
Clearances, documents and full-and-final settlement
One employee record, many connected workflows. The approved information used by HR also supports managers, payroll, accounts and employees.
Six product areas
Start with what you need. Keep one foundation.
Each area handles real everyday work and connects back to the same employee record.
One dependable employee record
Keep employee information complete from joining to exit.
Give HR one place for personal, job, bank, statutory and organisation information—along with the documents and actions connected to it.
- Employee profiles and organisation structure
- Documents, letters, policies and assets
- Onboarding, probation and offboarding
- Confidential information and data-quality checks
How it connectsThe same employee record is used by attendance, payroll, performance and self-service.
Know who worked and what was approved
Manage attendance and leave without separate registers.
Set shifts, holidays and leave rules, then handle check-ins, corrections, balances and manager approvals in one flow.
- Attendance, shifts and working-time rules
- Leave policies, balances and accruals
- Regularisation and manager approvals
- Calendars, summaries, timesheets and reports
How it connectsApproved attendance and leave are ready when payroll begins.
Indian payroll from approved inputs
Run salary calculations with fewer last-minute surprises.
Check attendance, leave, salary changes and employee documents before calculating and approving monthly payroll.
- Salary structures, bonuses, arrears and LOP
- Claims, loans and full-and-final settlement
- PF, ESI, PT, TDS, Form 16 and Form 12B
- Payslips, bank files, exceptions and reconciliation
How it connectsPayroll totals can move to accounts while employees receive payslips and statements.
From hiring request to joining
Move the right candidate into the employee journey smoothly.
Plan hiring, manage applications and interviews, issue offers and turn an accepted candidate into a structured onboarding process.
- Hiring plans, requisitions and job openings
- Candidates, applications and interview kits
- Offers, approvals and preboarding
- Referrals, talent pools and recruitment reports
How it connectsAccepted candidate information becomes onboarding and employee information instead of being entered again.
Explore Recruitment Make reviews useful after the meeting
Connect goals, feedback and reviews to employee development.
Give employees and managers a regular way to set expectations, record feedback and follow through on development actions.
- Goals, check-ins and continuous feedback
- Review cycles and manager assessments
- Calibration and performance outcomes
- Development plans, PIPs and reports
How it connectsPerformance work stays connected to the employee, manager and organisation structure.
Explore Performance Web and mobile for everyday work
Let employees and managers complete routine HR work themselves.
Give people one place to act, find documents and see status—while HR keeps the right rules and approvals in place.
- Attendance, leave and timesheets
- Claims, payslips and tax declarations
- Documents, policies and profile updates
- Manager approvals and team actions
How it connectsEvery request returns to the same HR workflow, record and approval history.
Explore Self-service Payroll software for Indian businesses
Payroll starts with approved HR data.
Attendance, leave, salary changes, bonuses, claims, loans and arrears flow into the pay run. Your payroll team checks the inputs and stays in control before approval.
See a payroll walkthroughInputsAttendance · Leave · Salary · Claims
Calculate and checkPF · ESI · PT · TDS · LOP
CompleteApprove · Pay · Payslips · Accounts
Configured for your organisation and reviewed by your payroll team.
PF Provident FundESI Employee State InsurancePT Professional TaxTDS Salary taxF&F Full-and-final settlement16 Form 16
Employee self-service app
Make routine HR work easy on web and mobile.
Employees find documents, complete requests and see status without calling HR. Managers get what they need to approve and act.
Attendance, leave and timesheetsCheck in, apply, correct and follow approval status.
Salary, claims and taxDownload payslips and Form 16, submit claims and complete declarations.
Documents and employee informationComplete joining forms, update details and read company policies.
Employee data deserves careful controls
Give people access to the work they need—and no more.
Permissions, approvals and history are part of the workflow, not an afterthought added once salary information is already spread around.
Role-based access
Limit salary, confidential and employee information to authorised people.
Approval workflows
Send requests and changes to the right manager or HR reviewer.
Change history
See who made or approved an important change and when.
Company separation
Your organisation’s employee information stays separate from other customers.
A staged, guided rollout
Move from your current sheets and systems with a clear plan.
Start with clean employee information, set up the rules your business follows, check the important workflows and then invite your team.
Discuss your implementation- 01
Import employee dataBring together employee, organisation and salary information.
- 02
Set company rulesConfigure attendance, leave, approvals and payroll requirements.
- 03
Check key workflowsReview access and approvals, and test payroll where needed.
- 04
Invite the teamRoll out manager and employee self-service with support.
HRMS pricing
Simple per-employee pricing.
Pay for active employees each month. Add recruitment or performance when you need them.
Compare all NITIVAR pricingProfessional — ₹100 per employee / monthCore HR, attendance, leave, payroll, labour law and employee self-service
Enterprise — ₹300 per employee / monthEnterprise HR controls, confidential HR and custom rollout and support terms
Recruitment add-on — ₹100 per employee / monthJobs, careers pages, candidates, interviews and offers. Add-on to HRMS.
Performance add-on — ₹100 per employee / monthGoals, check-ins, review cycles, development plans and PIPs. Add-on to HRMS.
Get an HRMS quote Common questions
Straight answers for business owners and HR teams.
About starting small, moving data, payroll and the employee app.
What is HRMS software?
HRMS software runs employee records, attendance, leave, payroll, documents and HR workflows in one system. Instead of separate files and trackers, every process — approvals, pay runs, compliance — works from one employee record.
Can we start with only HRMS?
Yes. Start with the HR capabilities you need now and add recruitment, performance, accounting or compliance products later. Pricing is per employee per month.
How do attendance and leave reach payroll?
Approved attendance, leave, loss-of-pay adjustments and related changes are available to the payroll team, who can review missing or unusual items before approving salaries.
What Indian payroll work is covered?
Salary structures, arrears, bonuses, claims, loans, LOP, full-and-final settlement and statutory work including PF, ESI, Professional Tax, TDS, Form 16 and Form 12B. Coverage is configured for your organisation and reviewed by your payroll team.
Is there an employee app?
Yes. Employees can mark attendance, apply for leave, download payslips and Form 16, submit claims and complete onboarding tasks on the NITIVAR employee app or on the web. Managers approve requests from the same app.
Is labour law compliance included?
Yes. EPF, ESIC, Professional Tax, LWF and Shops & Establishments obligations are included with NITIVAR HRMS, with a compliance calendar and evidence for each filing.
How do we move our current employee data?
The rollout is staged: employee information is imported, company rules and approvals are configured, key workflows are checked, payroll is tested in parallel where needed, and then employees are invited.
Ready to see your employee journey in one place?
See how NITIVAR HRMS would work for your business.
Tell us how you manage people today. We will show the product areas and workflows that fit your team.